Project Coordinator

About the Business

A fantastic opportunity to join a global property business based in Birmingham City Centre as a Project Coordinator. This is a brilliant chance to join a fast-paced, collaborative team during a period of significant growth, where you’ll play a key role in supporting client onboarding and mobilisation activity. The business offers super flexible working with only 1 day in the office a week, giving you a great balance between team collaboration and working from home.

Main Duties:

As a Project Coordinator, your main duties include:

Mobilisation & Demobilisation Support

• Establishing new file structures and folder systems for all incoming and outgoing transitions
• Building and maintaining action trackers across every mobilisation and demobilisation
• Archiving completed transition documentation and keeping the Master Tracker fully up to date
• Notifying relevant parties of new mobilisations for portal and system setup

Coordination & Stakeholder Communication

• Arranging mobilisation and handover meetings with all key stakeholders
• Issuing introduction letters and managing contact handovers with managing agents
• Distributing tenant welcome packs and ensuring all materials are accurate and complete
• Reviewing and chasing legacy transitions to keep progress moving

Data & Document Control

• Retrieving and storing documents from previous managing agent databases into internal systems
• Managing Letters of Authority (LOAs) – ensuring they are obtained, saved, and circulated correctly
• Gathering and storing EPC data for all relevant properties
• Producing copies of recent rent, service charge, and licence fee demands for new agents

Compliance & Regulatory

• Preparing RICS client bank letters and coordinating the signing and issuing process
• Completing LOLER letters and managing distribution via the surveyor
• Submitting PMA/DOC documentation to Compliance and ensuring correct filing

Systems & Database

• Obtaining Salesforce references from site teams and updating Yardi records accordingly
• Maintaining Yardi client, property, and suspense records to reflect transition status
• Supporting the Ratings team with Yardi setup for new clients and properties

Location / Office / Culture

The role is hybrid, with just 1 day a week in their modern office in Birmingham City Centre. The business is incredibly flexible in its working patterns, with a collaborative, inclusive culture that genuinely values its people. You’ll be part of a supportive team during an exciting period of growth.

What We Are Looking For

The ideal candidate will have:

• Strong organisational and coordination skills, ideally gained supporting projects or workflows involving multiple stakeholders
• Excellent attention to detail when handling documents, data, and structured processes
• Confident communication skills, with the ability to liaise across internal teams, clients, and external agents
• A proactive, adaptable approach, comfortable working independently in a fast-paced environment
• Some understanding of commercial property or basic property law is beneficial, but not essential
• Previous experience in an administrative, coordination, or operational support role

Why Join the business

• Super flexible hybrid working with only 1 day a week in the office
• Modern office in the heart of Birmingham City Centre
• Join a global business with strong progression opportunities
• Collaborative, inclusive team culture
• Be part of an exciting period of growth and mobilisation activity

About Us

We are a local accountancy recruitment specialist. We appreciate that roles are often online for a long period of time. If you want to check if this role is still live or just want more details before applying, call us directly.

Ref: BR69764